Service quotations
Describe work, labour, milestones and commercial terms.
Free · Documents · No account needed
Quotation maker
Offer itemised goods or services, prices, validity and terms before a customer accepts.
No account needed. Nothing is saved automatically.
Document details
No account needed. Content stays in this tab, not in your business account. Download before closing or reloading.
Line items
Not an accepted order or invoice. Confirm availability, terms and validity before sending to your customer.
For a PDF, choose “Save as PDF” in your browser’s print dialog. Review page breaks before saving.
How this tool works
Enter your own details, review the document, then print or save as PDF using your browser. Fields stay in this tab until you download; closing or reloading clears them.
What should I check before using the result?
Not an accepted order or invoice. Confirm availability, terms and validity before sending to your customer.
Do free tools require an account?
No. Public UtilityHub tools open without an account. An account is required only when you want a workspace to save records, collaborate with a team or use paid product features.
Are the public tools really free?
Yes. The tools listed in the public tools directory are free to use. They do not start a subscription and do not ask for a card.
Are my files uploaded to UtilityHub?
Image and PDF pages state how each tool processes files. Where a page says browser processing, the work happens on your device. Always check the privacy note on the specific tool before adding a sensitive file.
Should I verify a downloaded result?
Yes. Open every downloaded file and confirm its dimensions, size, legibility and destination requirements. UtilityHub helps prepare a result but cannot verify the current rules of every external form or service.
Your work stays in this session
Nothing is added to your business workspace unless you choose to continue there.
Review the method
Enter your own details, review the document, then print or save as PDF using your browser. Fields stay in this tab until you download; closing or reloading clears them.
Check before using the result
Not an accepted order or invoice. Confirm availability, terms and validity before sending to your customer.
Practical guidance
Use the result with confidence
A quotation should identify the customer, scope, quantities, price, tax treatment, validity and payment terms clearly enough for approval. This free generator creates the document; UtilityHub Business adds saved customers, approval and follow-up workflows.
Before you finish
- Names, dates and contact details are correct.
- Tax is applied only when appropriate.
- Exclusions, validity and payment terms are visible.
Original process diagram
Quotation decision flow
1Describe scope
2Calculate tax and total
3Review before sharing
Evidence and accountability
- Written by
- UtilityHub Product Team
- Reviewed by
- Business Workflow Review
- Last reviewed
- 2026-09-20
- Method guide
- Open related guide
Reproducible worked example
Service quotation with two line items
A small studio is quoting a website design and build. The example makes the pre-tax scope, entered tax rate and customer total independently checkable.
Example inputs
- Website design
- $300
- Website build
- $700
- Entered tax rate
- 10%
- Quote validity
- 14 days
Replace these example values in the calculator or generator to reproduce the result.
Calculation
- Subtotal = $300 + $700 = $1,000
- Tax = $1,000 × 10% = $100
- Quotation total = $1,000 + $100 = $1,100
- Subtotal
- $1,000
- Customer total
- $1,100
What this shows: the total can be reproduced from the line items and the rate written on the quotation.
Assumptions
- Both line items are taxable at the same entered rate.
- No discount, deposit, shipping or additional fee is included.
Limits of the result
- The example does not determine whether tax legally applies.
- A quotation is an offer, not proof of acceptance, delivery or payment.
Common uses
Product quotations
List quantities, unit prices, taxes and validity.
Contractor estimates
Present a priced scope before converting accepted work into a job.
Recommended workflow
- 1Add accurate business and customer details.
- 2Describe each line item so scope is unambiguous.
- 3Review subtotal, tax, total, validity and payment terms.
- 4Print or save the PDF and retain the approved version.
Questions
Is a quotation the same as an invoice?
No. A quotation proposes scope and price before acceptance; an invoice requests payment for supplied goods or services.
Can I include GST?
Yes, enter the rate that applies to your transaction and verify the legal treatment independently.
Is the quotation saved online?
The free generator does not create a saved business record. Download the document or use Business OS for managed workflows.